How to Boost Your Team’s Productivity with Automation [Article Summary]
With the use automation tools, companies can increase their productivity. Automation allows corporations to delegate repetitive tasks, freeing up time for team members to focus on more strategic tasks. The use of automation can lead to increased revenue and decreased costs.
The following article was summarized from an article on the Integromat Blog
1. Define Your Team’s Processes With Automation
A team that doesn’t have clearly defined processes will have a hard time when starting out with automation.
“If you don’t have a clear and defined process, you won’t be able to determine the parts of the process that you need to automate,” says Andrés Pérez Españon, CEO and Founder of Drew. “You also won’t be able to determine the people and the key tasks needed to achieve your desired results”.
So before you commit to automation, make sure you have clearly defined each step of your team’s processes. Otherwise, you’ll just be shooting in the dark.
2. Spot the Bottlenecks That Automation Can Fix
After you define your team’s processes, the next step to take is pinpointing any manual, repetitive tasks that are prone to human error and inefficiencies.
“When we choose what to automate, we always ask ourselves, “What are the repetitive tasks in this process? Which tasks need the aid of technology to reduce human errors? And which tasks lend themselves to increasing their productivity with the aid of technology?” says Españon.
“Once we have those questions answered, we whittle down our list of repetitive tasks to the ones that exhaust several operative resources and the ones in which human errors are frequent.”
In a nutshell, you want to pinpoint the tasks in which technology could boost productivity and reduce susceptibility to human error during this step.
3. Calculate the Costs and Benefits of Automating Your Processes
Now it’s time to create a cost-benefit analysis for automating each of your processes.
To do so, calculate whether the increase in productivity that you’ll gain by automating this process is greater than its costs. If that increase in productivity outweighs its costs, then the process is worth automating.
However, there are some situations where you shouldn’t make the decision to automate solely based on the numbers. Sometimes, you need to trust your gut.
“On the one hand, the boundaries for automation are those in which the cost of automation is greater than its benefits,” says Españon. But on the other hand, there are those in which human responsibility is vital to make a decision.”
4. Build Your Automation Plan
The last step to automating your processes is building your automation plan.
“We recommend imagining automation before implementing it, thinking about it, sketching it out, and then, finally, implementing it,” says Españon. “Because if you implement automation right away, it’s very likely that you’ll fail in its execution.”
Common Productivity Problems Solved by Integromat
- Data Entry
Boost Your Team’s Productivity With a Click of a Button
Automation is proven to boost team productivity, but it also takes time, focus, and effort to implement it correctly.
However, if you define your team’s processes, spot their bottlenecks, create a cost-benefit analysis for automating each of your processes, and build an automation plan, you’ll be able to automate a ton of tasks related to data entry, approvals, and updates and experience a sizable uptick in your productivity.